Task Management – Notis

Quick start: speak these

Create a new task in my website project to send feedback to the design team and remind me Friday morning.

What's all my tasks planned for the week?

What tasks are overdue across the team?

Notis manages your tasks so you never miss a deadline.

Task management workflow

1. Create tasks by voice

Natural language task creation:

Create a new task: Redesign landing page, assign to Sarah, due Friday.

New task in the Michelin project: Review contract, due tomorrow.

Add a task to send feedback to the design team, remind me Friday at 9am.

Notis creates the task with:

Task name and description

Assignee

Due date

Reminder set

Project association

2. Check your workload

Ask about your tasks anytime:

What's all my tasks planned for the week?

What tasks are assigned to me?

What's the task in my personal area I can do at home?

Notis reads back your tasks with priorities and due dates.

3. Update task status

Progress updates by voice:

Mark 'Redesign landing page' as In progress.

Set the contract review task to Done.

Push the deadline to next Wednesday.

4. Get project status reports

Stay on top of team progress:

Can you send me by email a project status of tasks in the Michelin project?

What tasks are overdue across the team?

Show me what's in progress for Marketing.

Notis can email you summaries or read them back.

Set up your Tasks database in Notion

The Notis Second Brain already contains a Tasks database already set up for you.

You can easily customise the tasks database to match any productivity framework. Just add the missing properties, instructions in their description on how to set them and configure the views to match your personal preferences.

⚠️

If you choose to use your own task manager, like Todoist or Google Task, make sure to delete the task database in the Notis Second Brain template to avoid any conflicts.

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If you want to assign tasks, make sure you have a property of type "person" in your database.

Recommended Integrations

Integration	What it enables	Examples
Task Manager	Task database, project tracking	Notion, Todoist, Asana
Calendar	Timebox your tasks	Google Calendar, Outlook
CRM	Create tasks and associate them to leads and accounts	Hubspot, Salesforce, Pipedrive

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If you connect multiple apps that support task management make sure to be specific which one Notis should use when giving her instructions.

Working in a team

Manage team tasks entirely by voice—no need to stop what you're doing to open apps and type.

Assign tasks to teammates

Create and delegate tasks while on the go:

Create a new task: Redesign landing page, assign to Sarah, due Friday.

Notis creates the task with proper assignment and deadline.

Team members check their tasks

Each team member can ask about their workload:

What tasks are assigned to me?

Notis reads out all assigned tasks and priorities—no need to open Notion or check screens.

Update progress by voice

Team members can update task status hands-free:

Mark landing page task as in progress.

Check team status

Get instant updates on team progress:

What tasks are overdue across the team?

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Make sure you have a "person" property in your Tasks database so you can assign tasks to team members with access to your Notion workspace.

Reminders

Never forget important follow-ups again. Notis handles reminders so your brain can focus on creating, not remembering.

Just talk to Notis via iMessage, WhatsApp or Telegram:

Remind me to follow up with Sarah about the partnership on Tuesday.

Notis captures the reminder and nudges you at the right time.

Every Friday remind me to post a new blog post.

Notis also supports recurring reminders.

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You can manage all your reminders using Notis or in the Notis portal.

Automations

Friday wins summary

Get a personalized voice summary of everything you accomplished:

Every Friday at 5pm, send me a weekly task summary as a voice message with all the tasks marked as completed during the week since Monday.

Notis will send you a voice note like:

Here's your weekly task summary. This week you completed 12 tasks. Well done! You wrapped up the client presentation on Wednesday, which is now ready for delivery.

Monday prioritization

Start each week with clarity on what needs attention:

Every Monday at 9am, send me a voice note with all of the tasks that are late, then the tasks scheduled for the week ahead, and finally the tasks not associated with any date.

Notis will read out your priorities so you can organize your week before diving into work.

Daily Brief

If you want to start every day knowing exactly what's on your plate, set up this automation:

Make sure you have connected your task manager in the Integrations tab.

Head over to the automation tab in the Notis portal, and create a new automation.

Add the instruction below (feel free to customize):

Send the user a daily brief with:
1. All tasks scheduled for today
2. Any overdue tasks that need attention
3. Key meetings coming up

Format it in a friendly, actionable way.

Example:
Hey Flo! Here's your tasks planned for today: 1. Review the design feedback 2. Prepare the roadmap 3. Coordinate with marketing. 🚨 The following tasks are late: submit your investor update.

Configure the trigger to run every morning at 8am.

Once set up, you'll receive messages like:

Hey Flo! Here's your tasks planned for today: 1. Review the design feedback 2. Prepare the roadmap 3. Coordinate with marketing. 🚨 The following tasks are late: submit your investor update.

Pro tips

Set your timezone: ask Notis to save your correct timezone if you receive a reminder at a wrong time or if you get an error “I can’t create tasks in the past”.

Can you update my use settings and set my timezone to Europe/Zurich

Be specific with the integration: if you use multiple integrations compatible with tasks management (e.g. Notion and Todoist), specify where Notis need to create or edit your task.

Create a new task in Todoist to sign the new lease for the apartment.

Be specific with projects: "New task in the Michelin project" helps organize.

⚠️

When using Areas and Projects in Notion, ask Notis to “link” the task to the area or project you want to use.

Set reminders: "Remind me Friday morning" creates automatic nudges.

Use natural dates: "Due next Tuesday" or "due end of month" work great.

Name teammates: "Assign to Sarah" sets the right owner.