Meeting Notes (via Notion)

Use a Notion Meeting Minutes database as the home for your meeting notes, so Notis can read past meetings before a call and write your notes and action items after it.

What this setup does

Notis reads and writes your Notion databases. With a dedicated Meeting Minutes database, Notis can:

Pull past meeting notes when preparing a brief for your next call
Save and enrich your meeting minutes with the thoughts you capture by voice
Turn action items into tasks in your Notion Tasks database

Step 1: Set up your Meeting Minutes database

The Notis Second Brain already contains a Meeting Minutes database set up for you.

You can easily swap it for the database installed by Granola. Just make sure to rename the database to “Meeting Minutes” so Notis understands it should be used for that purpose.

Step 2: Sync your meeting recorder to Notion

For face-to-face meetings, record a voice note and ask Notis to save it to Meeting Minutes. For online meetings, use Granola or any meeting recorder that can sync its notes to Notion.

Step 3: Ask Notis to use it

Can you tell me more about who I’m meeting next? Pull up my Gmail history and check my meeting minutes database. Suggest a few talking points we should cover.

Add my thoughts to the minutes of my last meeting and save it to Notion.

Create my tasks in Notion from my last meeting.

Automation: post-meeting triage with Circleback

Instead of manually asking Notis to create tasks, have Circleback send the transcript and action items to Notis after every meeting, and let Notis file them in Notion.

Head over to the automation tab in the Notis portal, and create a new automation.
Add the instruction below:

A meeting has just been completed. The webhook payload contains the transcript and action items from Circleback.

STEP 1: CREATE TASKS
For each action item in the payload:
- Create a task in the user's Notion Tasks database
- Set the task name to the action item text
- Assign to the user
- If a due date is mentioned, set it. Otherwise leave blank.

STEP 2: SAVE MEETING NOTES (optional)
If the transcript is included:
- Create a new entry in the Meeting Minutes database
- Set the title to the meeting title from the payload
- Add the transcript to the content
- Add the action items as a bulleted list under "Action Items"

Do not send a message to the user unless there is an error.

Configure the trigger as a Webhook and copy the webhook URL.
In Circleback, go to Automations and click “Add step.”

Select “Send action items and transcript to api.notis.ai” and paste your Notis webhook URL into the Endpoint field.
Under “What to include,” enable:

Action items ✓
Transcript ✓

Click Done.

Use “Send request for most recent meeting” in Circleback to test the automation with your last call.

Now every meeting automatically flows into Notion. No manual capture needed.

Troubleshooting

Notis can’t find your meeting notes: Make sure the database is named “Meeting Minutes” and is connected to Notis.
Tasks land in the wrong database: Name the target database in your instruction, for example “my Notion Tasks database”.

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What this setup does

Step 1: Set up your Meeting Minutes database

Step 2: Sync your meeting recorder to Notion

Step 3: Ask Notis to use it

Automation: post-meeting triage with Circleback

Troubleshooting

​What this setup does

​Step 1: Set up your Meeting Minutes database

​Step 2: Sync your meeting recorder to Notion

​Step 3: Ask Notis to use it

​Automation: post-meeting triage with Circleback

​Troubleshooting

What this setup does

Step 1: Set up your Meeting Minutes database

Step 2: Sync your meeting recorder to Notion

Step 3: Ask Notis to use it

Automation: post-meeting triage with Circleback

Troubleshooting