Memories

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What are Memories?

Memories are Notis’s long-term recall of information about you, your preferences, and your work across all conversations. Instead of repeating yourself every time you talk to Notis, the assistant automatically saves and recalls relevant context when needed.

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Memory sources (Ultra)

Memory sources let Notis continuously index external knowledge bases so they become part of its passive context. This is different from asking Notis to take an action in an integration: memory sources help Notis know what is inside a source even when you do not mention it. Supported memory sources include:

• Notion - pages and databases you connect for background knowledge.
• Gmail - historical email context, tone, decisions, and relationship history.
• Google Drive and OneDrive - docs, PDFs, spreadsheets, and shared folders.
• Granola - your AI meeting notes, summaries, attendees, and transcripts.
• Websites - public sites or docs that should stay available as reference material.

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Memory sources vs. integrations

You can connect the same app as both an integration and a memory source. For example, Gmail as an integration lets Notis send or draft emails; Gmail as a memory source helps Notis understand prior conversations and context.

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Set up a memory source

1. Open the Notis portal.
2. Go to Memories.
3. Choose Add memory source.
4. Pick the source type and connect it. Most sources authorize through OAuth; Granola connects with a Granola API key instead.
5. If asked, select the account, folder, workspace, or website you want Notis to index.

Notis indexes the source in the background and refreshes it over time. Newly indexed context becomes available automatically when relevant.

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How it works

Memories work completely automatically—no manual setup required. Here’s what happens behind the scenes:

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Automatic learning

As you interact with Notis across any channel (WhatsApp, Telegram, email, or Advanced Voice Mode), the assistant identifies and saves important information:

• Your preferences – How you like things done, your communication style, favorite tools
• Current projects – What you’re working on right now, key objectives, active initiatives
• Personal details – Relevant facts about your life, work, schedule, and responsibilities
• Decisions and context – Past choices, reasoning, and outcomes that inform future conversations

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Intelligent retrieval

When you ask Notis a question or request help, the assistant automatically searches your Memories to find relevant context. This means:

• You don’t need to re-explain your situation every time
• Notis can provide more personalized and accurate responses
• Your assistant gets smarter the more you use it

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Using Memories

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During conversations

Memories work seamlessly in the background. You’ll notice them when:

• Notis recalls details without you mentioning them – “Based on your CRM database structure…”
• Responses feel personalized – The assistant adapts to your communication style and preferences
• Context carries forward – Information from previous conversations is available when relevant

Example: If you previously told Notis that you manage client projects in a specific Notion database with particular status values, the assistant will remember this structure and use it automatically when you ask to create new tasks or check project status.

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With Advanced Voice Mode

Memories are fully integrated with Voice Mode. During voice calls, Notis can:

• Access saved memories to answer questions without you providing full context
• Search through past conversations to recall specific details
• Update memories based on new information you share during the call

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Managing your memories

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View and manage files

You can upload documents that become part of your Memories, making their content searchable and available to Notis. This is useful for:

• Reference documents you frequently need
• Company policies or guidelines
• Personal information (travel documents, addresses, account numbers)
• Project documentation

To manage your memory files:

1. Visit your Notis portal at app.notis.ai
2. Navigate to the Memories section
3. Upload new files by dragging and dropping or clicking to browse
4. View, search, and delete existing files as needed

Supported file types: PDF, Word documents, text files, CSV, images Maximum file size: 50 MB per file

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What gets saved

Notis determines what information is important enough to save based on:

• Information you explicitly share (“Remember that I prefer…”)
• Repeated patterns in how you work
• Key facts about your workspace structure
• Important decisions and their reasoning

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Privacy and control

• Your Memories are private to you – they’re never shared with other users
• Memories are used only to improve your experience with Notis
• You can delete uploaded files anytime from the portal
• See Privacy & Security for details on how your data is protected

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Best practices

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Help Notis learn faster

While Memories are automatic, you can help your assistant learn more effectively: Be explicit about preferences “I prefer daily standup summaries to be bullet points, not paragraphs” Share context about your workflow “My team uses the ‘Backlog’ status for new feature requests before they’re prioritized” Correct misunderstandings “Actually, the Q1 report database is different from the monthly reports database”

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Leverage uploaded files

Upload reference documents that you access frequently:

• Company style guides
• Brand guidelines
• Process documentation
• Templates and frameworks you reference often

Once uploaded, Notis can reference these documents automatically when relevant to your requests.

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Common questions

How much memory can I store? There’s no hard limit on memory storage, but individual files must be under 50 MB. Can I see what Notis has remembered about me? You can view and manage uploaded files in the portal. The system-generated memories (learned from conversations) work automatically in the background. What if Notis remembers something incorrectly? Simply correct it in conversation: “Actually, that’s not right—here’s the correct information.” Notis will update its understanding. Alternatively you can search the memory in the “Memories” section of the portal and delete that memory. Can I disable Memories? No.